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The following policies and procedures are relevant to this document:
Employee Screening Checklist
New Starter Checklist
Employee screening procedure
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The answers to the following questions must be considered:
Will the employee have access to classified information?
Will the role will have access to financial assets?
Does the role have the potential to cause significant harm to the organization?
Is there significant involvement in technology inherent in the role?
Does the role involve driving a motor vehicle?
Is the employee likely to come into contact with minors as a routine part of the role?
The table below provides initial guidance regarding the screening checks available and the criteria that may be used in deciding whether to apply them. Some checks will be applied for all candidates, and others only where there is a specific requirement (for example driving) or where the level of responsibility and associated risk is significant.
The accompanying checklist should be used to record the screening checks carried out and their results. The following screening checks are available and should be used in the circumstances stated.
SCREENING CHECK | CRITERIA FOR SELECTION | TASK TO BE COMPLETED |
Personal references | In all cases | At least one satisfactory reference of the candidate’s choice |
Work references | In all cases | At least one satisfactory reference from most recent previous employer |
Confirm academic and professional qualifications | In all cases | All qualifications that have a bearing on the ability to perform the role or are pre-requisites should be checked to ensure they are genuine |
Confirmation of identity | In all cases | Sight of original passport |
Verify social security number | In all cases | Confirm name and address details with tax office |
Drug and substance testing | In all cases | Identify any possible problems with addiction |
CV work history verification | For roles with a salary above $100,000.00 | Contact all employers over the last 5-10 years (depending on level of role) to confirm job titles, salary, responsibilities, and reason for leaving. Identify any gaps in employment |
Credit review | Where the role will involve dealing with financial amounts considered to be significant, for example in Finance department | Assess credit rating and identify any potential for risk |
Criminal records check | a) Where the role will involve dealing with financial amounts considered to be significant. b) Where the role involves coming into contact with minors. | Identify any criminal convictions |
Driving history check | Where the candidate will be required to drive a company vehicle as part of the job | Obtain view of motoring reliability and degree of care, including previous motoring offences |
Suspected Terrorist Watch List | The role is in an industry which may be a target for terrorist activities | Find out if the candidate is on the list |
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