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Animal Intake Management

Animal Intake Management

Owned by Matt Romeo
Last updated: 11 Mar 2025

Overview

The Animal Intake Management dashboard provides Shelter Managers with a real-time overview of animal intake trends. The data is sourced from the Referral object, including the following record types:

  • Stray

  • Surrender

  • Inbound Animal

  • Emergency Boarding

  • Inspectorate Animal

This dashboard enables managers to monitor intakes by different record types, understand intake trends over time, and track return rates.

1. Key Metrics Summary

These summary tiles provide an at-a-glance view of animal intake volumes.

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  • Animal Intake Last FY: Displays the total number of animals taken into care in the previous financial year.

  • Animal Intake This FY: Shows the intake count for the current financial year, helping track progress.

  • Animal Intake Last Month: Tracks intakes from the most recent full month.

  • Animal Intake This Month: Provides real-time intake numbers for the current month.

๐Ÿ“Œ Tip: Use these figures to quickly identify increases or decreases in intake volumes compared to previous periods.

2. Recent Animal Intakes (Last 3 Days)

๐Ÿ“Œ Screenshot Reference: See โ€œAnimal Intake Last 3 Daysโ€

This table provides a detailed list of recent animal intakes, including:

  • Referral Type (e.g., Stray, Surrender)

  • Animal ID & Shelter ID

  • Animal Type (e.g., Cat, Dog, Kitten)

  • Current Status (e.g., Protective Custody, Stray Hold)

  • Current Block & Unit (where the animal is housed)

๐Ÿ“Œ Tip: Click on the Animal ID to view detailed records for each intake.

3. Animal Intake Trends

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These charts track weekly feline intake trends, broken down by:

  • Last Financial Year

  • Current Financial Year

This helps managers compare intake patterns across years and identify seasonal peaks.

๐Ÿ“Œ Tip: A sudden increase may indicate kitten season or a surge in stray intakes.

4. Intake Reasons & Record Types

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These bar charts illustrate:

  • Surrender reasons (e.g., Financial Support, Behavioural Issues)

  • Intake record types (e.g., Stray, Surrender, Emergency Boarding)

๐Ÿ“Œ Tip: Use these insights to develop targeted outreach programs, such as:

  • Financial assistance for pet owners

  • Behavioural training to reduce surrender rates

5. Animal Return Trends

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These graphs track animal returns, helping managers understand:

  • Return rates over time

  • Trends across multiple financial years

  • Percentage of animals returned vs. adopted

๐Ÿ“Œ Tip: High return rates may indicate adoption mismatchesโ€”consider refining adoption screening processes.

6. Key Reports

๐Ÿ”น Each chart includes a "View Report" link for deeper analysis.

  • Animal Returns: Understand why animals are being returned.

  • Intake by Record Type: Track the most common types of intake.

  • Surrenders by Reason: Identify key drivers behind owner surrenders.

๐Ÿ“Œ Tip: Use these reports to support data-driven decision-making in shelter operations.

Conclusion

The Animal Intake Management Dashboard gives shelter managers the tools to monitor intake patterns, identify trends, and respond proactively. By leveraging these insights, shelters can improve resource allocation and enhance animal welfare outcomes.